Digital documents are easier to manage and provide increased security with the ability to lock down version control, access, and more. If your work wants to optimize work flow and increase productivity by becoming a paperless office, Worcester Scanning can help your business make the transition!
Most businesses hire a professional document scanning service to convert all their hard-copy paper records into electronic versions.
How Going Paperless Can Help Your Worcester Business
Keep up-to-date on all the different items that you can add on to a paperless office conversion project to make life easier. There are lots of steps involved in a document scanning & conversion project. It’s critical to ensure the system you’re migrating to is as functional as your current system.
Although most or all of these items aren’t required, each one offers functionality that can help you manage your documents better, including:
- Ongoing scanning for documents generated after initial conversion
- Upgrades to existing computers in your network
- Off-site document storage for inactive files
It’s also important to have a good idea of how many documents you want to convert. The more documents you have, the more your project will cost.
Digital Documents are Easier to Use
You can setup indexing to make finding documents faster. You can find what you need with a quick keyword search and distribute documents with one click!
We can even convert text via optical character recognition (OCR) software to allow you to edit the documents or redact private information to protect your customers.
Hard-Copy Documents aren’t Secure
Don’t let a corporate spy or identity thief get a hold of your confidential information. A digital document management system and digital documents are encrypted, and you can even select who has access to which document, eliminating the need to protect your files with locked doors and filing cabinets.
A paperless office eliminates the frustrating process of paper documents and gives you the ability to find files quickly and easily.
Long-term hard copy filing and storage wastes employee man-hours. Every minute it takes to retrieve, copy and re-file a document adds up to hours upon hours of lost productivity.
Ready to Make the Change to a Paperless Office?Worcester Scanning Can Help
Worcester Scanning can handle all of the indexing, scanning, and post production work required to transition your office into a digital, paperless environment. Get free quotes from a professional document scanning service right in Worcester on converting text via optical character recognition (OCR) software so you can edit the documents or redact private information to protect your customers.
Get free, no obligation quotes on converting your documents and records to digital format, let us know. Fill out the form or give us a call at (508) 425-4054.